How to enter text in a PDF file

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How to enter text in a PDF file (Acrobat 8/9)

Contents (What’s Covered) How to enter text in a PDF file

How to enter text in a PDF file This document describes writing on a pdf in Adobe Acrobat. There are 4 methods to go into textual content right into a PDF file: the usage of the TouchUp tool, the usage of the typewriter tool, How to write on a pdf the usage of the drawing markup tool, and the usage of annotations to feature textual content.

  1. Edit the text using the TouchUp tool

You can use the TouchUp Text Tool to modify existing text in a PDF file and add/remove text.

Note: Editing existing text in a PDF file can change the internal information of the PDF and cause font issues. See additional information for more information.

A-1. Editing existing text How to write on a pdf

  1. Choose View> Toolbars> Advanced Editing.
  2. From the toolbar, select the TouchUp Text Tool.
  3. Click the text you want to change. The selected text will be display in the box. You can add, remove or change the text.

A-2. Change text style How to write on a pdf

How to enter text in a PDF file

To change styles such as font type and font size, do the following:

  1. Choose View> Toolbars> Advanced Editing.
  2. From the toolbar, select the TouchUp Text Tool.
  3. Click the text you want to change and drag the text you want to change the style to select it.
  4. Right-click (Windows) / Control-click (Mac OS) and select Properties.
  5. When the TouchUp Properties dialogue box appears, change the font, font size, etc., on the Text tab.
    This is an example. The font and fill (text colour) have been changed. Click Close, and the text changes will be displayed.

How to enter text in a PDF file A-3. Creating a new line of text and adding text 

To add new text separately from the existing text, do the following:

  1. Choose View> Toolbars> Advanced Editing.
  2. From the toolbar, select the TouchUp Text Tool.
  3. Ctrl-click (Windows) / Option-click (Mac OS) where you want to enter text.
  4. The New Text Font dialogue box is displayed. Select Font and Text Direction and click OK.
  5. A new line of text is created.
  6. Enter the text.
  7. Edit the text using the typewriter tool How to enter text in a PDF file

The Typewriter tool allows you to add a new text box to a PDF that does not contain interactive form fields. The text you add with the Typewriter tool will appear in the list of annotations.

B-1. Add text box: How to write on a pdf

  1. Go to View> Toolbars> Typewriter.
  2. Select the typewriter tool.
  3. Click where you want to insert the text box.
  4. Enter the text.

B-2. Change text style

You can use the Typewriter toolbar to change the font size, line spacing, font colour, and font type.

Note: The Typewriter toolbar does not allow you to restyle only some text in a box. The specified size, colour, and font type will be reflected in all the text in the box.

B-3. ​​How to check the information of the entered text

By displaying the list of annotations, you can check information such as the content of the text entered with the typewriter tool, the author’s name, and the history of reviews. You can also edit the text you have entered on the list of annotations.

To view the annotation list for a PDF file, choose Annotations> Show Annotation List.

B-4. Enable the typewriter tool in Adobe Reader (Acrobat Pro only)

Acrobat X Pro allows Adobe Reader users to use the typewriter tools. PDF documents with the Typewriter tool enabled, you can use Adobe Reader to put text annotations in the PDF file.

Note: We do not recommend enabling this feature on PDF files that contain interactive forms. If you enable the Typewriter tool on a PDF file that contains an interactive form, you will not be able to enter data in the form fields from Acrobat and Adobe Reader.

  1. Open the PDF file for which you want to enable the typewriter tool.
  2. Choose Tools> Typewriter> Enable Typewriter Tools in Adobe Reader.
  3. In the Save As dialogue box, specify a file name and location, and click Save.
  4. A purple bar appears at the top of the document, stating, “This PDF can be typed using the typewriter tool.” If you open it in Adobe Reader, the bar will be displayed as well.
  5. Edit the text using the drawing markup tool how to enter text in a PDF file

Text boxes can also be added, withdrawing markup. You can also set the border, background colour, character style, etc., of the text box in the drawing markup.

C-1. Adding a text box using drawing markup

  1. Choose View> Toolbars> Annotations.
  2. Click the Add Text Box icon to select it.
  3. Click where you want to enter the characters. A red frame will appear on the screen.
  4. Could you enter the text as it is?

C-2. Changing the style using the text box property bar

You can display the property bar of the text box and change the border and background colour of the text box.

In addition, double-clicking on the text box will change the display of the property bar, allowing you to change the style of the text.

  1. To display the property bar, do the following:

-Do one of the following:

-Select View> Toolbar> Property Bar.

-Press Ctrl (Windows) / Command (Mac OS) + E.

  1. Click in the text box to select it.

C-3. How to check the information of the entered text

You can use the Note Annotation Tool to add text annotations to PDF files.

D-1. Add note annotation: How to write on a pdf

You can use the Note Annotation Tool to add text annotations to PDF files.

How to enter text in a PDF file D-1. Add note annotation

  1. Choose View> Toolbars> Annotations.
  2. Click the Note Annotation icon on the annotation toolbar.
  3. Click where you want to add the annotation.
  4. A box for entering annotations is displayed. Enter the text.

How to enter text in a PDF file D-2. Change note annotation style?

The text in the annotation can be bold, italic, underlined, superscripted, or subscripted.

Drag and select the text to which you want to apply the style.

Right-click (Windows) / Command-click (Mac OS) and select the style you want to apply from the text styles.

* You can specify multiple styles. Repeat this procedure if necessary.

The style is reflected in the selected text.

How to enter text in a PDF file D-3. Using the property bar

You can use the note annotation property bar to change the annotation colour, icon, opacity, and more.

To display the property bar, do one of the following:

  1. Click the annotation to select it.
  2. Do one of the following:

-Select View> Toolbar> Property Bar.

-Press Ctrl (Windows) / Command (Mac OS) + E.

Additional Information How to enter text in a PDF file

Remind, Keep the following in mind when editing existing text in a PDF file:

How to enter text in a PDF file

How to enter text in a PDF file Make a backup: How to write on a pdf

In addition, If you want to modify the existing text, you recommend that you make a backup of the document in advance. This is because it changes the document’s internal structure, which may result in unintended editing results.

Font installation: How to write on a pdf

Whether you need to edit current text, you need to apply the font to establish in your system. If the font embeds withinside the document, you could alternate the residences of the current text. However, you can’t upload or update text.
Note: If you are going to attempt to extradite the textual content using a font that isn’t hooked up at the machine,  How to make orange you’ll get hold of a blunders message,e and the textual content will now no longer extrude. In this case, you need to extrude the textual content at the machine wherein the font is hooked up. The extrude the font to the font hooked up at the machine. To change the font, refer to A-2. Changing the text style.

How to enter text in a PDF file

How to enter text in a PDF file security settings

Hence, You may not be able to edit PDF files that have security settings. Contact the creator of the PDF file for the security content set on the file.